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Circulation Department

Who may check out library materials?

PSU students, faculty, and staff may use their PSU Photo ID cards to check out all Library materials in the circulating collection. Residents of the four-state area may be issued library cards upon presenting proof of residency (such as a driver's license). Patrons are responsible for ALL materials charged out against their ID card, which must be presented at the time of check out.

How long may I have it?

Most circulating material may be checked out for a three-week loan period and must be returned to the Library on or before the due date stamped in the back of the book. Library material may be recalled from any patron at any time and a "recall" may be placed on items already checked out. A “recall” will shorten the loan period of an item checked out, although all patrons are guaranteed an item for at least three weeks. Patrons who have placed "recalls" on Library material which is checked out are notified when a requested item is returned and is waiting for them. In addition, a patron may place a “hold” against an item. This will not require the first borrower to bring the item in sooner, unlike a recall, but will allow the second patron to get the material when it is returned.

Graduate students at PSU have an end-of-semester loan period: items are due either at the end of the spring semester or the end of the fall semester. Faculty books will be due at the end of the spring semester each year. Library material may be recalled from faculty and graduate students at any time. Recalls shorten a semester checkout to a period ending not less than three weeks after the original checkout date.

How do I renew?

A courtesy notice is mailed out two days before an item is due. The easiest way to renew is simply to reply to that e-mail asking to renew the item. Most items can be renewed three times assuming there is no hold or recall on the item. In addition, a patron may call circulation at 620.235.4882 to request a renewal. Or material may be renewed by bringing it to the Library on or before the due date stamped on the due date slip.

If the material is overdue, it can be renewed but an overdue fine will incur. If the item has gone to “billing,” meaning fees and a replacement value have been assessed, the item must be returned and the fines paid in full before any new materials will be allowed to checkout. Material that has been recalled cannot be renewed. Several classes of material, such as faculty reserves, periodicals, and microform readers cannot be renewed.

Overdue materials

If any library material is overdue, your borrowing privileges are suspended until all items are returned and the fines are paid.
In order to provide equitable service to all Library patrons, time limits on Library materials are strictly enforced. Fines on overdue material are 25 cents each day per item, up to a maximum of $20.00 per item. If the item is not returned and fines are not paid, you are charged for the cost of replacing the item plus a $5.00 processing fee. If the item is eventually returned or found, only the replacement cost is refunded or forgiven. No refunds are given after four months of receipt of payment. Fines or lost charges of $10.00 or more result in blocks on PSU student records, and/or other collection procedures for community patrons.

Overdue notices are sent as a courtesy to remind you of overdue material. Failure to receive notices does not waive fines. Please ask the Circulation Desk for assistance if you are concerned that you might have overdue items.

Instructor's tests and reserve books

Many PSU faculty place books, tests, or personal copies of material on reserve for their classes. The reserve stacks are located to the right of the Circulation Desk. Items on reserve must be requested at the Circulation Desk by instructor's name or by title and checked out with a valid ID. Loan periods vary from 2 hours to 1 week. Fines are 25 cents for each hour overdue during which the Library is open, up to a maximum of $20.00 per item. If the item is not returned, the full fees plus the cost of replacing the materials will be assessed.


PSU considers Library records confidential. To protect your rights, appropriate IDs are required at all times. It is not advisable to charge out items for friends on your ID card or to loan your card to others. YOU are responsible for all material checked out on your card. Circulation staff will not provide you with any information about which patron has a particular item checked out. If you wish to obtain material which is checked out, the Library will recall the item for you.


All patrons have the right to appeal any fines or charges they feel may have been assessed in error. To initiate the appeal process, please contact supervisors at the Circulation Desk for an Appeal Form.

Circulation Contacts:

Susan Schriener
Associate Professor
Access Services Coordinator
Phone: 620-235-4888
eMail: sschreiner@pittstate.edu

Marsha Blalock
Library Assistant
eMail: mblalock@pittstate.edu
Phone: 620-235-4870

Department Phone: 620-235-4882
Fax: 620-235-4090